Hold a Meeting at Grand Rapids Community Foundation
Grand Rapids Community Foundation is pleased to open our building to the community and offering local nonprofits to use our meeting rooms. In order to maintain the beautiful nature of our facility and make it available to as many groups as possible, the Community Foundation has established the following policies and procedures.
Please note that we reserve the right to cancel reservations at any time. In these rare instances, we will notify you as soon as possible so that you can make other arrangements. If your organization needs to cancel an event, please let us know at least 5 days prior to reserved date so we may offer the facilities to another organization.
Policies for Use of Rooms
1. Eligible groups: Grand Rapids Community Foundation’s conference rooms are available for use by local nonprofit organizations. Community Foundation events will receive priority in meeting room usage.
2. Nature of the event: Conference rooms are designed to host gatherings that will require tables and chairs. Events that require an open space without furniture will not be possible. Commercial use, fundraising events or private parties (i.e. wedding receptions, etc.) are not permitted.
3. Availability and frequency: In order to provide flexibility for room usage, reservations must be submitted at least 30 days prior to an event date. Rooms are available from 8:30 a.m. to 5:00 p.m, Monday through Friday. Memorial Day through Labor Day, rooms are available from 8:00 a.m. to 5:30 p.m., Monday through Thursday, and Friday 8:00 a.m. to 12:00 p.m. Organizations are eligible to use the meeting rooms up to 6 times a calendar year.
4. Cost: There is no fee to use a conference room unless room setup is required, (details provided in the application). If a Foundation employee is required to stay after normal working hours for an event there may be an additional cost.
To reserve a conference room, please download and review the complete Room Reservation Policy Packet (link to the left). After reviewing the information, you may download the Application for Room Use form. When complete you may email, fax or mail the application to the Foundation.
Conference Room Space
Click on the videos below to take a brief tour of the available rooms.
Multi-Purpose Room: This is our main conference room and has the most flexibility for setup. The room can be split into 2 smaller rooms with a dividing wall. As one room, it can hold 50-60 people and when split into 2 smaller rooms can hold 20-25 people each. The rectangle and circular tables can be arranged in a variety of ways. There is counter space at the back of each room. The audio/visual equipment consists of ceiling mounted projectors, DVD, wireless network, whiteboard and laptop plug in for presentations.
Board Room: This room features one conference table (22’ X 10’) that can seat 24 people. The setup of this room cannot be changed. The room features a ceiling mounted projector, wireless network, whiteboard and laptop plug in for presentations.
Library: This room features one table and can seat 8 people. This room does not have capabilities for audio/video presentations but does have wireless access.