Job Posting: Grants Management Assistant


Position Title: Grants Management Assistant

Full-time, compensation: $15 - $18 per hour

Reports to: Vice President of Programs

To be considered, a cover letter and resume must be received by Monday, December 5, 2011



Administer the efficient operation of grantmaking processes and activities for the Program Department




1.     Administer all aspects of the competitive grant management process. This includes assuring compliance with IRS and Foundation requirements, creating and maintaining grant files, overseeing reporting and payment processes and replying to all inquiries from current or potential grantees. Provide general technical assistance support for all grantees.


2.     Organize and, often attend, grant-related meetings. This includes scheduling meeting space, contacting the necessary participants, coordinating schedules, creating and mailing materials and meeting notices, being a main contact source for participants, obtaining resources needed (e.g. food, equipment, reference materials), and preparing minutes.


3.     Create grant-related correspondence, forms and reports as assigned. This includes composing and distributing meeting notices, creating spreadsheet reports from database information, creating and storing program-related forms, mail-merging letters and all other word processing and spreadsheet duties as assigned.


4.     Maintain and manipulate the grant databases, online grants system and Novah evaluation system for grant-related purposes including data entry, creating reports, exporting information, mailing lists and general upkeep, grant processing and grantee reporting.


5.     Schedules, and monitors, reporting requirements and payments for grants.


6.     Works with the Finance Department to determine grantmaking income available for each competitive grantmaking cycle.


7.     Also includes modifications and troubleshooting for the system, maintaining the account and users, and creation of new system applications and funds.


8.     Undertakes special projects as assigned.




1.     High School degree. College education a plus.


2.     Type 55-60 wpm.


3.     Proficient with word processing and spreadsheet programs, preferably the Microsoft Office Suite.  Experience with databases and data entry strongly preferred.


4.     Experience and knowledge of the nonprofit sector, foundations, and grant making process is preferred.


5.     Broad knowledge of office organizational operations as well as business standards and etiquette.


6.     Demonstrated administrative skills including the ability to work independently, prioritize, schedule and produce work in a timely manner.


7.     Experience with office equipment including copy machines, fax machines and multi-line phone system.


8.     Strong verbal, written, interpersonal, customer service and technical skills required.



Attn: Human Resources Manager

Grand Rapids Community Foundation

185 Oakes St SW

Grand Rapids, MI 49503